Information on data processing in the context of a client relationship, by KLEINER lawyers

1. Name and contact data of the controller and the external data protection officer

This data protection information applies to data processing by:

Controller: KLEINER Rechtsanwälte Partnerschaftsgesellschaft mbB (referred to below as: KLEINER)
Alexanderstr. 3
70184 Stuttgart Germany 
e-mail: stuttgart@kleiner-law.com
Telephone: +49 711 601708-0
Fax: + 49 711 601708-88

External Data Protection Officer of KLEINER is Ms. Juliane Boscheinen. She can be contacted at CS Datenwerk GmbH, Hauptstr. 1, 68259 Mannheim, for the attention of Ms. Juliane Boscheinen, phone +49-( 0)621-30 73 98 – 0 and fax +49-(0)621-30 73 98-99 and juliane.boscheinen@cs-datenwerk.com.

 

2. Collection and storage of personal data as well as nature and purpose of their use

If you give us a mandate, we collect not only company data, but also regularly collect the personal data of our clients and/or contact persons. Every time we receive a mandate, we record the following information in particular: 

  • Address, first name, surname of the client, in case of companies of our contact person
  • A valid e-Mail address of the client and the contact person
  • Address of the client
  • Telephone number (landline and/or mobile telephony)
  • Information which is necessary for the assertion and defence of your rights under the mandate

        These data are collected,

        • to identify you as our client and - in case of companies - to establish one or more persons as contact persons
        • to enable us to adequately advise you legally and represent you
        • for correspondence with you
        • for presenting the invoice
        • for handling any existing liability claims and defending against any claims against you;

              The data are processed upon your request. In accordance with Art. 6 para. 1 sentence 1 lit. b GDPR, they are required for designated purposes of processing the mandate appropriately and for the mutual fulfilment of obligations arising from the mandate contract. 

              The personal data collected by us when given a mandate are stored and deleted after expiry of the legal obligation of retention for lawyers (6 years after the calendar year in which the mandate was ended), unless we, in accordance with Article 6 para.1 sentence 1 lit. c GDPR, are obliged to a longer storage period for retention and documentation obligations under fiscal or commercial law (under the Commercial Code, the Criminal Code or the Tax Code), or if you have agreed to a longer storage period in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

               

              3. Forwarding of data to third parties

              Your personal data are not forwarded to third parties other than for the purposes listed below.

              Insofar as this is required for handling client relationships with you in accordance with Art. 6 para. 1 sentence. 1 lit. b GDPR, your personal data are passed on to third parties. In particular, this includes data forwarded to the opponent in the process and its representatives (particularly its lawyers) and to courts and other public authorities for the purpose of correspondence, as well as for the assertion and defence of your rights. The data forwarded may be used by the third party exclusively for the stated purposes.

              The attorney-client privilege remains unaffected. As far as data are concerned that are subject to the attorney-client privilege, these data are forwarded to third parties only in consultation with you.

               

              4. Rights of data subjects

              You have the following rights: 

              • In accordance with Art. 7 para. 3 GDPR, to revoke the consent given to us at any time. As a consequence, we may no longer process the data that were based on this consent in the future;

              • In accordance with Art. 15 GDPR, to request information about your personal data processed by us. In particular, you can request information about the processing objectives, the category of the personal data, the categories of recipients to whom your data was or will be disclosed, the planned storage duration, the existence of a right to correction, deletion, restriction or objection to processing, the existence of a right of complaint, the origin of the data if these have not been collected from you, as well as about the existence of automated decision-making, including profiling and possibly meaningful information on its details;

              • In accordance with Art. 16 GDPR, to request immediate rectification of inaccurate data or completion of incomplete personal data stored with us;

              • In accordance with Art. 17 GDPR, to request the erasure of your personal data stored with us, unless the processing is required to exercise the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;

              • In accordance with Art. 18 GDPR, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, if the processing is illegal, but you refuse the deletion of the data and we do not require the data any longer, but you require it to assert, exercise or defend legal claims or, if you have lodged an objection to the processing in accordance with Art. 21 GDPR;

              • In accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request transmission to another controller;

              • to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority relevant for you at your usual residence or workplace, or at our office headquarters.

                         

                        5. Right of objection

                        If your personal data are processed on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence. 1 lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided there are reasons for this resulting from your special situation.

                        If you wish to exercise your right of objection, you can simply send an e-Mail to juliane.boscheinen@cs-datenwerk.com